5 Essential Tools Every Lease Accounting Manager Needs in 2025

Managing leases at scale is more than just keeping track of documents and payment schedules. Lease accounting managers must ensure compliance with ASC 842 and IFRS 16, monitor financial reporting, collaborate across departments, and integrate lease data with their organization’s financial systems.

Without the right tools, small inefficiencies compound into costly errors. Missed renewal deadlines, inaccurate amortization schedules, and non-compliant reporting can create financial and operational risks that are difficult to correct.

The good news? Technology has evolved to automate and simplify these processes. Whether it’s streamlining lease execution, improving compliance, or integrating lease data with accounting software, the right tools can save time, reduce errors, and help teams work more efficiently.

Here are five must-have tools for lease accounting managers in 2025, each designed to solve a different aspect of lease management.

1. Spacebase – Best for Centralized Lease Management and Compliance

Why It’s Essential

One of the biggest challenges lease accounting managers face is fragmented data. Leases are often stored in multiple systems—spreadsheets, document repositories, and accounting software—leading to disorganized records, missing data, and compliance risks.

Spacebase provides a single source of truth for lease data, ensuring that everything from contract details to financial schedules is automatically tracked and compliant.

Key Benefits

• Lease Tracking: Centralized repository for all lease files and agreements.
• Automated Lease Accounting Compliance: Ensures ASC 842 and IFRS 16 standards are met without manual calculations.
• Custom Reporting & Audit Trails: Helps finance teams prepare for audits with clear documentation.
• Scalable for Growth: Supports everything from real estate leases to equipment and corporate leases.
• Seamless Integrations: Syncs with ERP, AP, and accounting systems like QuickBooks and NetSuite.

Common Lease Accounting Challenges Solved by Spacebase

• Preventing Non-Compliance: Automates journal entries, amortization schedules, and disclosures.
• Managing Critical Lease Dates: Sends automated reminders for renewals and terminations.
• Improving Visibility Across Teams: Gives finance, legal, and real estate teams a shared workspace.

Pricing

Spacebase offers custom pricing based on lease volume and company size. Contact Sales for a quote.

Who Should Use It?

• Mid-to-large organizations managing real estate, corporate, or equipment leases.
• Finance and accounting teams responsible for lease compliance.
• Businesses looking to automate lease workflows and financial reporting.

2. DocuSign – Best for Secure and Compliant Lease Signing

Why It’s Essential

Lease agreements must be legally binding, secure, and compliant with financial regulations. Many lease accounting teams still rely on physical signatures, leading to slow approval processes and misplaced contracts.

DocuSign eliminates these issues by providing fast, legally compliant digital signatures that integrate with lease management platforms.

Key Benefits

• Secure and Legally Binding: Ensures agreements are encrypted and meet compliance standards.
• Faster Lease Execution: Reduces turnaround time on approvals from weeks to hours.
• Centralized Storage: Keeps signed leases securely stored in a digital repository.

Pricing

• Personal Plan: $10 per user/month
• Business Plan: $40 per user/month

Who Should Use It?

• Lease managers handling multiple leases with external parties.
• Legal teams ensuring document compliance.
• Companies with remote teams needing secure digital approvals.

3. Dropbox Sign – Best for Lease Collaboration and Multi-Party Approvals

Why It’s Essential

Unlike DocuSign, which is primarily an e-signature tool, Dropbox Sign is built for teams that need real-time collaboration on lease documents before finalizing approvals.

Key Benefits

• Document Editing & Approval Workflow: Enables lease teams to collaborate on contracts before signing.
• Integration with Dropbox & Cloud Storage:** Keeps lease agreements accessible to authorized teams.
• Legally Binding E-Signatures: Ensures compliance while simplifying the signing process.

Pricing

• Essentials Plan: $15 per user/month
• Standard Plan: $25 per user/month

Who Should Use It?

• Lease teams that collaborate across departments.
• Organizations managing multi-party lease agreements.
• Businesses that require approval workflows before execution.

4. Monday.com – Best for Lease Workflow Automation

Why It’s Essential

Keeping up with lease renewals, compliance deadlines, and approvals can be overwhelming. Monday.com is a workflow automation tool that ensures nothing falls through the cracks.

Key Benefits

• Automated Lease Tracking Workflows: Assign tasks for renewals, payments, and reporting deadlines.
• Custom Dashboards for Lease Portfolios: Helps teams visualize key data and bottlenecks.
• Integration with Spacebase & Accounting Software: Connects with existing lease management systems.

Pricing

• Basic Plan: $9 per user/month
• Pro Plan: $19 per user/month

Who Should Use It?

• Finance and lease accounting teams managing high lease volumes.
• Operations managers who oversee lease renewals and compliance.

5. QuickBooks – Best for Lease Accounting and Payment Tracking

Why It’s Essential

Lease payments must be accurately recorded in financial statements to comply with ASC 842 and IFRS 16. QuickBooks helps teams manage lease-related expenses, generate financial reports, and track payments.

Key Benefits

• Automated Lease Payment Processing
• ASC 842-Compliant Financial Reporting
• Integration with Lease Management Platforms

Pricing

• Essentials Plan: $55 per month
• Advanced Plan: $200 per month

Who Should Use It?

• Finance teams handling lease-related accounting.
• Businesses needing automated financial reporting.

Final Thoughts: Why These Tools Matter in 2025

Lease accounting is more complex than ever. New compliance regulations, decentralized teams, and high-stakes financial reporting mean lease accounting managers must move beyond spreadsheets and manual processes.

Investing in the right tools reduces financial risk, saves time, and keeps teams aligned.

If you're looking for one platform that combines lease tracking, compliance, and financial automation, Spacebase is the best solution for 2025.

Request a demo today and see how it can transform your lease management process.

Brooke Colglazier

Marketing Manager