Lease Administration
The Leading Lease Administration Platform Built for High-Growth Real Estate Teams
Lease administration software by Spacebase helps real estate teams stay on top of critical dates, organize leases, and manage obligations with speed and precision. From critical date alerts to expense reports, we eliminate the manual work that slows teams down so real estate teams and portfolio managers can focus on expanding, not crunching the numbers.
Trusted by The World's Best Real Estate Teams
Features Built to Simplify Lease Administration
Easily manage your entire lease portfolio in one system. From tracking critical dates to storing documents and managing permissions, Spacebase gives your team the tools to stay organized, compliant, and in control.
Never Miss a Critical Date Again
Automated alerts for renewals, expirations, and custom milestones, so nothing slips through the cracks. Stay ahead with proactive lease tracking
Stay ahead with proactive lease tracking
Custom Views for Every Lease, Every Team
Tailor dashboards, reports, and tracking fields to match your portfolio and process.
Built for flexibility
The Custom Reporting Your Finance Team and Real Estate Team Need
Your assets aren’t one-size-fits-all; your reports shouldn’t be either. With Spacebase, you can build balance sheet summaries, GL reconciliation reports, and portfolio insights tailored to your structure, regions, and reporting needs
Get the numbers you need, the way you need them.
Clarity On Every Obligation
Track rent payments, escalations, reimbursements, and lease-related expenses, all in one place.
Total financial visibility.
Keep Your Team Organized and Aligned with Ease
Store clauses, documents, photos, and contacts in one centralized system. With role-based access for internal teams and external partners, everyone stays on the same page—securely and effortlessly.
Designed for workflow collaboration and control.
Works with Your ERP and Real Estate Tools
Integrate with NetSuite, Oracle, SAP, Coupa, and more. Keep your data flowing and your teams aligned.
One source of truth across departments.
The data
Results That Speak for Themselves
Partner with the lease administration platform that delivers. From critical date tracking to real-time reporting, Spacebase provides you with the tools to stay ahead, stay organized, and maintain control.
+10%
increase in notices given on time
+15%
increase in options executed
+25%
increase in portfolio visibility
Hands-On Services to Support Your Success
From expert lease abstraction to guided implementation and dedicated support, our hands-on services are designed to help your team succeed at every stage. We’re here to simplify your processes and support your goals.
Lease Abstract
Our lease abstraction services deliver clean, reliable data, ready for reporting, analysis, and compliance. Whether managing a few properties or a global portfolio, we ensure your lease information is organized and accessible.
Implementation
From kickoff to go-live, our implementation team works closely with you to ensure a seamless transition. With a structured process and clear timelines, we help your team get up and running quickly
Customer Success
Help is never far away. Every Spacebase customer gets access to our responsive, US-based support team, with enterprise plans including a dedicated account manager to guide your team from onboarding to optimization.
Markets we serve
The Software of Choice Across a Variety of Industries
From global SaaS firms to complex logistics operations, Spacebase supports finance teams across every sector.
Explore How Spacebase Transforms Workflows by Industry:
Airlines & Aviation
Managing aircraft, terminals, and equipment leases is complex, especially under ASC 842. Spacebase makes tracking assets, automating reporting, and staying audit-ready across worldwide locations easy.
Agriculture & Farming
Spacebase helps agricultural operations track land, equipment, and facility leases accurately. Stay compliant and organized, whether you're running one site or many.
Commercial Real Estate
Spacebase helps real estate teams manage lease changes, rent escalations, and accounting rules from office towers to retail centers without relying on outdated spreadsheets.
Construction Equipment & Development
Track, report, and manage equipment leases—from forklifts to IT hardware—all in one place. Our software ensures compliance with lease accounting standards while reducing manual work.
Food & Beverage
Restaurant groups and beverage companies use Spacebase to manage retail space, distribution hubs, and more, giving their finance teams clean reporting and fewer month-end surprises.
Government & Public Sector
Local and federal agencies use Spacebase to meet compliance standards, centralize lease data, and streamline accounting across departments, without complex manual processes.
Healthcare
Hospitals, clinics, and healthcare systems rely on Spacebase to track facility leases, medical equipment rentals, and other transactions while ensuring ASC 842 and GASB compliance.
Land Management
Whether you oversee conservation land or development zones, Spacebase gives you full visibility into lease terms, dates, and obligations, so nothing is missed.
SaaS & Enterprise Technology
Tech companies use Spacebase to centralize lease data across offices, labs, and equipment, giving finance and real estate teams the tools they need to move quickly and stay compliant.
Security
Security companies lease all kinds of space and gear. Spacebase helps track every asset and obligation while simplifying compliance and reporting.
See what our users think
Trusted by Industry Leaders to Scale Their Leases
"Spacebase makes it easier to track leases. The customer service is awesome and it offers an intuitive dashboard to track leases."
"No fluff, easy to use lease administration. Clean UI means its easy to find exactly what you are looking for with few clicks. I really love the lease abstraction service that the team offers (paid). It helps take some of the busy work off my plate and then I can spend my time reviewing those abstractions vs. pulling out all of the data."
"Simple, intuitive and great user interface. I really like the clean user interface. It is not overly complicated and easy to read and understand."
"I have been a long-term user at now 3 different organizations. The customer service is excellent and the simplicity of the system - while still being able to be robust and complex - is key to my dependent departments."
Julia G.
EVP, Global Workplace and Real Estate
Broadcast Media
Used the software for: 2+ years
Add-ons
Enhance Your Spacebase Experience with Powerful Add-Ons
Headcount
Access the headcount module by adding it directly from your Spacebase dashboard or by contacting your account manager.
Project current Cost / Seat
Track headcount by lease and location
Plan space utilization with real-time staffing data
AI abstraction and data analysis
Spacebase AI is built to simplify lease abstraction and document processing:
Instantly identify key terms with optical character recognition (OCR)
Automatically extract clauses, critical dates, and financials
Reduce manual entry and improve accuracy across your lease data
Access the headcount module by adding it directly from your Spacebase dashboard or by contacting your account manager.
Project current Cost / Seat
Track headcount by lease and location
Plan space utilization with real-time staffing data
Scale your way
Simplify How Lease Administration Gets Done, So Your Whole Company Can Scale With You
Looking for something else?
Check Out Our Other Great Software
Choose what you need, when you need it. Spacebase is modular. You can start with lease administration, lease accounting, or both. Our platform is designed to adapt to your needs.
Lease Accounting
Need help with compliance, reporting, or financial tracking? Our lease accounting solution is designed to simplify ASC 842 compliance and ensure accurate financial records. Spacebase makes complex lease accounting easy for your team.
ExploreHave questions? We have the answers
Frequently Asked Questions
What does a lease administrator do?
A lease administrator handles the operational tasks involved in managing commercial leases. This includes maintaining lease records, ensuring timely payments, coordinating with landlords and internal teams, and keeping your lease data up-to-date and compliant.
What is lease accounting under ASC 842?
Lease accounting under ASC 842 involves tracking leases as financial assets and liabilities on your balance sheet. It requires accurate calculations for right-of-use (ROU) assets, lease liabilities, journal entries, amortization schedules, and disclosures for compliance with FASB regulations.
What’s the difference between lease administration and lease accounting?
Lease administration is about staying organized and compliant with lease terms. Lease accounting, on the other hand, involves translating those lease terms into accurate financial statements in accordance with standards such as ASC 842 or IFRS 16.
Does Spacebase lease management software integrate with existing accounting systems?
Yes. Spacebase integrates with leading accounting platforms like NetSuite, Sage Intacct, QuickBooks, and more.
Can I use Spacebase lease management software on a mobile device?
Yes. Spacebase is entirely cloud-based and mobile-optimized, so you can access lease data, documents, and critical dates on any device, whether you’re at your desk or in the field.
How much does lease management software cost?
Spacebase offers flexible pricing based on your portfolio size and feature needs. Whether you're managing 20 leases or 2,000, we’ll tailor a package that fits your team. Request a demo to receive custom pricing tailored to your organization.
What is commercial lease abstraction?
Commercial lease abstraction is the process of extracting key terms, dates, and clauses from a lease document and summarizing them in a structured, searchable format. Abstracts help your team quickly reference critical details without having to dig through lengthy contracts, and are essential for lease administration and accounting accuracy.
How long does it take to implement lease management software?
Most Spacebase customers are up and running within a few weeks. Our team handles onboarding, data migration, and training, providing hands-on support every step of the way. For large or complex portfolios, we also offer custom implementation services and lease abstraction support.