Making Lease Data Actionable with Dashboards

Commercial leases involve more than just rent payments. They are tied to long-term commitments, operational costs, financial reporting, and space strategy. But that information is often buried in contracts or scattered across departments. Dashboards help bring lease data into one place, clear, accessible, and ready to inform decisions.

Why Visibility Matters

When business leaders have a better sense of their lease assets, they can:

• Evaluate occupancy costs with real numbers
• Spot inefficiencies across regions or departments
• Plan for renewals, expansions, or exits
• Stay compliant with ASC 842 or IFRS 16
• Avoid costly surprises tied to missed notice dates or obligations

Dashboards offer this visibility without needing to dig through contracts or spreadsheets. They help companies shift from reactive to proactive lease management.

What This Dashboard Shows at a Glance

Lease Basics

20,000 square feet, used for office space
$60.00 per square foot (current rent)
$9,699 per seat, useful for workplace efficiency analysis

Leaders can immediately benchmark space utilization and cost per head, which is helpful for real estate strategy and hybrid work planning.

Lease Term and Timing

3-year term, starting 01/01/2024 and ending 12/31/2026
Clear visibility into remaining time helps ensure renewals do not sneak up

This information is essential for finance and operations teams planning budget cycles, expansion strategies, or early termination options.

Total Lease Cost Breakdown

$3.7M in rent, plus OPEX ($92.7K) and CAPEX ($180K)
$3.98M total lease cost over the full term

These figures support accurate financial modeling and help teams understand the full impact of each lease, not just the rent.

Upcoming Rent Obligations

$100,000 due in August
$500,000 remaining in 2024
$3M+ still to be paid on the lease

With forward-looking numbers like these, finance and AP teams can plan payments and manage cash flow without chasing down documents.

From Data to Decisions

Centralized lease data means fewer surprises and smarter planning. You are not working from guesses or half-updated spreadsheets. You are working from the real numbers.

Ready for a clearer view of your lease portfolio?

With Spacebase, you get more than just a static lease summary. Our dashboards update in real time, adapt to the needs of different teams, and scale with your business. Whether you are tracking costs, managing renewals, or planning your next location, Spacebase gives you the clarity and control to move forward with confidence.

Brooke Colglazier

Marketing Manager